Conditions of Hire
1. On receipt of invoice, payment to be received within 14 days.
2. The hirer shall, when making the booking, inform CRCC of all their requirements for the room and likely numbers attending. If using own equipment, it should be PAT tested.
3. We reserve the right to levy a cleaning charge if rooms are not left in a clean and tidy condition.
4. It is the hirers responsibility to ensure visitors are aware of the location of fire extinguishers and exit routes and also comply with the guidelines located in the meeting room.
All cheques to be made payable to Cornwall Rural Community Council or BACS to Cornwall Rural Community Council using following details:
Bank name – Lloyds TSB
Bank sort code – 30 98 76
Bank account number – 1682296
Please email remittances to paul.coyne @cornwallrcc.org.uk
Cancellation
Cancellations made with less than seven working days of the meeting date will be charged at 25% of the full rate.
Guidance Notes for the Meeting Organiser
Security
As each attendee arrives for the meeting they must sign in the visitor’s book in reception or the organiser should take a meeting register. This is a useful register of occupants in the event of a fire and also for security purposes.
Once the meeting has finished each individual must ensure that they sign out as they leave. It is the meeting organiser’s responsibility to ensure that all attendees are safely off the premises at the end of the session and that the building is left clean, tidy and secure.
Attendees should be advised by the meeting organiser of the location of the toilet facilities – the ‘ladies’ are towards the back of the building on the ground floor and the ‘gents’ on the first floor at the top of the stairs. Attendees should not enter any offices in other areas of the building.
Diasability Access
Wheelchair users can be brought into the building using the portable stairlift. However, we do not have accessible toilet facilities in the building. Please phone for further details 01872 273952.
Health and Safety
The meeting organiser must explain the basic fire procedures in the event of the alarm sounding.
In the event of a fire, attendees must leave as quickly and safely as possible and meet at the designated meeting point (Mansion Place – opposite the CRCC office). The meeting organiser will take the fire register.
Hospitality
Hot water flasks will be provided at the times specified when booking, along with tea, coffee, milk, sugar and optional provision of biscuits at an extra cost. The meeting organiser is responsible for ensuring that the room is left in a clean and tidy state.
Lunch Options
We are happy for you to bring your own lunch to our premises or alternatively, here are a few options for you to consider.
Places to eat locally
Charlottes Tea Rooms – next door to our office (up two flights of stairs). Sandwiches/cakes/pastries etc
Tel: 01872 263706
Pizza Express – two doors away from our office. Pizza/pasta/salad etc
Tel: 01872 263617
Web: www.pizzaexpress.com
Other than these, take your pick – Truro has many cafes and restaurants to choose from.
Sandwiches/platters locally
Duke Street Deli – located near our office at 10 Duke Street, Truro, open from 8am. Pre-order sandwich platters. Sandwiches/salads bowls/pastries/cold drinks etc
Tel: 01872 320025
Web: www.duke-street.com
County Café – at 20 River Street, Truro, a five minute walk or they can deliver. Pre-order sandwich platters etc
Tel: 01872 242468
Warrens Bakery – located near our office at 12 Victoria Square, Truro. Pasties/sandwiches/cakes
Tel: 01872 272069
Caterers
Fancy That Catering -
Tel: 01208 269791 (Bodmin)
Web: www.fancythatcatering.co.uk
Blanches Buffets -
Tel: 01872 223686 (Truro)
Barnett Fare -
Tel: 01208 74426 (Bodmin)
Web: www.barnettfare.co.uk
Fire Procedures
IF YOU DISCOVER A FIRE:
Raise the alarm by pressing the nearest break alarm – inform all occupants of your meeting as quickly and calmly as possible
Only tackle the fire if you are competent to use the equipment provided without undue risk to yourself – fire extinguishers are provided throughout the building
Leave by the nearest exit, closing all doors behind you and report to the assembly point (Mansion House – opposite the crcc building)
IF YOU HEAR THE FIRE ALARM:
Evacuate the building via the nearest exit
Close all doors behind you
Do not stop to collect personal belongings
Make sure you escort your visitors to the assembly point
Meet at the designated fire assembly point (Mansion House)
A fire register will be taken by the crcc fire marshall
CALL THE FIRE BRIGADE
DO NOT SHOUT OR RUN – THIS TENDS TO CAUSE PANIC
FIRE SAFETY ADVICE:
Do not take risks
Keep fire doors closed
Make note of the position of your nearest exit, alarm and extinguisher.
Turn off portable fans/convector heaters etc when the room is left unattended or at the end of the meeting
In the event of an evacuation please do not return to the building until told to do so
